Social media has made an indelible mark on how brands communicate with their customers – no one can deny that. Over the past five or so years, we’ve seen social media rise to new heights and now the question for brands isn’t “should we get involved in social media” but “how best can we use social media to our advantage?”

I recently attended Social Fresh, a conference dedicated to shining light on all things social media, much like Nuffer, Smith, Tucker’s own San Diego Social Media Symposium. Here, I heard from San Diego-based Intuit’s Adrian Parker regarding how the company handles social media, an approach Adrian likens to cooking.

People approach cooking in different ways. You can open a recipe book, make a list of ingredients, go to the grocery store and purchase ingredients, prepare your cooking space, follow directions, and finally serve the meal. This technique is full of calculated moves and would often result in a delicious dinner, but it lacks spontaneity.

Another approach would be to open the pantry, look for interesting ingredients, brainstorm combinations, develop your own recipe, improvise cooking techniques and finally serve the meal. There is a lot of room for error in this methodology, but it also opens the door for innovation and learning.

Adrian’s insight served as a fresh reminder to not rely on cookie-cutter social media techniques. While it may seem scary to take risks, it can give your brand the voice or reach it needs to make a splash in the social media landscape. Next time you log in to Twitter or Facebook on behalf of your brand, remember to blend tried-and-true tactics with new ideas to develop your own recipe for success.

It’s no secret public relations professionals aim to create content that elicits an action, especially through social media channels. It’s called “social media” for a reason – we want people talking about, engaging with and sharing our client’s content and messages.

Nuffer, Smith, Tucker co-hosted the “Content Marketing Insider Secrets” webinar last Tuesday with Social Fresh, a social media education company, that discussed content creation in-depth. The webinar gave attendees a glimpse of the dialogue that will take place at the Social Fresh WEST conference in San Diego on September 27-28, and featured conference presenters Anna Lingeris of Hershey’s and Zena Weist of Expion along with NST President Bill Trumpfheller.

The lively discussion focused on the importance of knowing your brand’s voice, prepping your content with appropriate research, and being an engaging participant and curator. Here’s a recap of some key points:

• Content shouldn’t repeat your traditional ad copy. Figure out what voice will resonate with your target audiences and tailor it accordingly per social media platform.
• Identifying a focused brand voice helps all employees within your company understand social media goals and activity. It also makes it easier for people to participate.
• Listen and respond to the needs of your audience.
• Create content, but also let others’ (your audience) voices and opinions come through.
• Metrics and data are available – use statistics and data to create a plan, and see what’s resonating with your audience.
• Cross-pollenating content per platform can increase the shelf life of your campaign.
• You want people to trust your brand – engagement helps build trust.
• Listen first; talk later.
• Create content that your audience can easily share on and offline.
• Engaging content must have a personal relevance. Find out what matters to your audience and create content that sparks a discussion around those topics.
• The top three types of engaging content are: personal questions, loyalty questions and call-to-actions with photos or links.
• Figure out how to make a local tie to your audience for increased interaction.
• Content marketing research is critically important and should be a large part of the resource pie.
• What experience are you trying to deliver? Use this to drive content creation, but realize in the end it, your content may not be all brand focused.
• Don’t succumb to “shiny object syndrome” each time a new platform emerges. Do your research before diving in.

Did you join “Content Marketing Insider Secrets?” What were your takeaways?

At NST, setting goals is in the fabric of our company. We believe in strategy and in moving toward an objective that has clear benefits for our clients and their stakeholders. Sometimes setting and making goals comes easily. Sometimes you need a little extra motivation to get you to the finish line. Stickie notes serve as my motivation.

I was recently tasked with setting goals to grow a client’s social media following and website visits over the course of three months. Unfortunately, the “if you build it, they will come” saying doesn’t always ring true in the digital world. We had to do a little extra work to make sure that not only were the right eyeballs getting on our social media pages, but they were also clicking “like” and “follow,” ingesting our content and ultimately clicking through to our website. No small feat.

We identified monthly goals and outlined tactics that would lead us in the right direction. Then I grabbed a Sharpie and some Post-it notes, and made sure those objectives were staring me in the face every day. Ultimately, with a combination of Facebook advertising, special offers, engaging posts and blogger outreach, we not only met our goals, we exceeded them. The number of Facebook fans rose by 456 percent. Twitter impressions were up 410 percent. We created valuable conversations about our client online and increased website visits by 45 percent.

Yes, it’s quite possible we would have reached those goals without the adornment of stickie notes to my cubicle. But, for me, they served as a reminder to constantly be focused on the end results of our plan and push myself to guarantee we surpassed our client’s expectations. They helped motivate me every day. What do you use to motivate yourself?

While facilitating a crisis media training session for a relatively large national brand, one of the participants quipped, “But I don’t even care about social media. I’d rather just deal with real people.”

So would most of us.  I long for the day when people less than a half-dozen steps away would get off their arses and have a conversation versus send a stream of e-mail notes. But I digress, and I was one of those curmudgeon print reporters 20 years ago (albeit a cub) who thought hell would freeze over before people would opt for reading their news on a computer monitor.

Every organization should realize social media’s impact on dissemination and consumption of information, news and entertainment. Market power is shifting from organizations and brands, consumer and trade, to the consumer largely because of technology. Social media continues to grow as a consumer tool for decision-making, and it still seems many organizations and brands either struggle with, or refuse to accept, how or why they need to know how to engage in the Internet-connected, Tweeting, Facebooking, photo- and video-uploading stakeholder-engaged world. The seemingly few who are connected, Tweeting, Facebooking, et al. and inviting engagement from stakeholders recognize these connections are good for their organizations, brands and their business.  They “get it” that engagement is critical, whereas hordes of others in social media just see this as another platform to push out marketing messages a la Web 1.0

This consumer-driven engagement brings peer-to-peer endorsements and criticisms on organizations, brands, products, services and issues to an extraordinarily higher level than ever experienced. Word, not too long ago, spread gradually – days, weeks, maybe even months.  Today, with the Internet and all its social media outlets, we’re talking a matter of hours and even minutes, and not just with the families on your block.  Consumers can reach entire communities locally and globally.

That alone has a profound impact on how we manage crisis situations.  Social media is becoming the preferred platform on which an organization’s crisis unfolds and where control of the matter at hand is won or lost.  And that preference is coming from all corners except the organizations facing the crisis.

A prime example is the “United Breaks Guitars” fiasco.  The airline refused to take responsibility for breaking Dave Carroll’s guitar, and after nearly a year of getting nowhere, Carroll released his now famous video about United on the Internet, exposing the airline’s poor customer service. The video gained more than 500,000 views within a week, and mainstream media, including CNN, NPR, CBS, USA Today, Newsweek and The Wall Street Journal and hundreds of other traditional outlets globally, picked up the story, some citing “digital revenge.” Experts far and wide said United waited too long, finally proclaiming on Twitter, “This has struck a chord w/us and we’ve contacted him directly to make it right.” Too little too late? Many say, “absolutely.”

Ditto for Domino’s.  The pizza HQ waited 24 hours before posting a response on YouTube, where two workers – clearly anticipating their Culinary Institute of America acceptance letters – literally picked at some new ideas for ingredients.

There’s also Nestle, when consumers got a sweet tooth for revenge over the company’s interactions with consumers and Greenpeace supporters on Nestle’s Facebook page.  When you insult someone online, be prepared for the mob mentality – and to never win.

And there’s British Petroleum.  Where do we begin?  How about just looking at the hijacking of its brand on Twitter (see @BPGlobalPR).  Yes, it can happen to you and most know it’s a fake, but the lesson is realizing the risk of losing control of your brand.

This is all what digital trends expert Steve Rubel says clearly about what we’re facing: “An entire generation is growing up that will never dial a 1-800 number to reach customer care.”

We are dealing with real people, about 227.7 million of them in the U.S.; just not on the phone or in person – they’re on your desktop, laptop, mobile phone, iPad and soon to the next tech gadget coming down the pipeline, except for Kin.

Are you ready?

Are you a CEO, president or HR director struggling with whether or not to “allow” social media in the workplace? If so, stop pondering the question … the decision isn’t yours.  I know, I know, the truth can hurt, but the reality is that in today’s day and age, the increasing prevalence of smartphones combined with tech-savvy employees who (gasp!) can figure out a way to access social networks in spite of firewalls, the question you should be asking is not “Should we ‘allow’ social media in the workplace?” but instead “How do we manage social media in the workplace?”

Bill Trumpfheller and I recently participated in a panel on social media in the workplace in conjunction with SDSU’s College of Extended Studies. We mostly help clients think through how they can use social media as an external communications tool, so the discussion was a nice change of pace. I couldn’t help but reference a friend of mine whose employer “bans” social media at work.  It’s not uncommon to see his random thoughts, links to YouTube videos and articles, and even photos of his office desk posted on Facebook — all during work hours. His secret weapon? His iPhone, and he’s not alone. In fact, smartphone traffic in February 2010 was up 193 percent over February 2009, according to an AdMob report released today.

We know and understand the concerns about “allowing” social media in the workplace. They range from information security and data privacy to employee productivity and even slander, defamation and libel issues … not to mention SEC regulations for public companies. But, there could also be many benefits associated with incorporating social media in the workplace — and don’t forget “social media” doesn’t only mean Facebook or Twitter. Companies like Best Buy, Deloitte and Qualcomm have created internal social networks that actually allow for increased collaboration, idea generation, employee engagement and internal branding, while building a strong company culture. Companies are also using social media to reach potential employees, for training videos and to connect employees remotely.

So, if you don’t know it by now, I’ll clue you in: the time has come to stop ignoring social media. While social media isn’t the cure all, nor is it something that should be a stand-alone tactic, it can’t be ignored – not only as an external communications and relationship building tool, but also as something effecting the internal communication in every workplace.

Further, while social media is being widely adopted by all age groups, younger generations have the concepts of social media so deeply ingrained that they actually communicate differently than previous generations (as scary as that may seem). They use more channels and tools to connect. They access information and process information differently.  It’s important companies don’t miss the boat, and this means understanding why social media is so important, setting clear social media policies or guidelines, talking openly about the issue, providing staff training, and taking a look a look at your company culture to determine what role social media may play. Don’t worry, it’s not all that daunting. Just look at the Zappos social media policy “Be real and use your best judgment.”

The social media fervor is pushing people, brands, government and hosts of others on a frenetic pace to build cult-like followings.  The risk here is witnessing the failure of these purported stakeholder relationships when these followers look behind the curtain and find Oz is a crusty old man spewing nothing but false promises.

History is littered with companies failing to adapt quick enough as consumers and markets change, and not engaging with stakeholders in social media is the next black hole.  Social media, however, is but one means – albeit increasingly powerful and important – of building relationships with your audiences.  It’s another tool in your communication arsenal, and long before you even think of dipping your toe into the pool, re-examining your brand and how it plays out both offline and online is the second most crucial step.

The first is accepting that consumers are in charge and they’re expectations are on the rise.  They demand more choices – in products and services, where they shop and eat, and where they get their information. They engage in conversations about products and issues – hardly paying any attention to the old school, one-way message marketing tactics – and more often than not, those discussions don’t directly include you, me or any other brand.

Couple the power of consumer control with the realization of the dynamics of a changing marketplace with intense global competition, and brand strategies should become a more frequent priority for any company.  But, please, for the love of whomever you pray to, a brand is so much more than a logo or tagline.  A brand is your competitive advantage that differentiates you from your competition.  News flash: It’s how others perceive you, and you can leave it to them to shape your brand or proactively do it yourself.

Think of this about your brand well in advance of spending 30 seconds to create your Twitter account (what’s more, long before executing any marketing tactic, including the news release):

•    A brand must consistently deliver on expectations
•    At the core of a meaningful brand relationship is a compelling story and a memorable product experience that is attractive enough to repeat
•    A brand is more about what people say after you’ve left the room than what you say about yourself

Successful brands reflect character – who you are and what you stand for, and clarifying that character is paramount.  It’s the centerpiece of an authentic and transparent brand proposition.  Following that, look at your vision for success, scrutinize your markets and competitors; then identify your points of differentiation and build your brand proposition that is strategic and salient, authentic, transparent, and credible.

Ready?  Not quite.  Have you taken the time to listen to how your stakeholders perceive your brand now and how, or if, they’ll engage with you in the future?  When you’re ready to get this far, listen to them and, here’s the catch, fix your vulnerabilities – from operations to marketing – dip your toe into the pool and deliver value.

Related posts:

San Diego Social Media Symposium: It’s About Genuine Consumer Experiences

Social Media is About Staying Relevant

Message to Brands: Be Quiet and Listen

Jumping Into Social Media Without Strategy is Preparing for Doom

Social Media 101: Customer Satisfaction is Key

Take Action: 5 Reasons to Provide Customer Service Via Social Media

Considering a Blog? Some Favorite Quotes and an NST White Paper

Why Public Relations Should Drive Social Media

Approximately 25 million Tweets are posted every day and more than 5 billion have been created since Twitter’s launch.  That’s a lot of 140-character sound bytes! And, if you’re following everyone from Justin Timberlake to the local news networks and NBA athletes, how do you dig through the clutter? Twitter founder, Biz Stone, says that the best way to get real value out of Twitter is to follow a small number of people; it was never his intention for people to follow more than 150 to 200 people.

Twitter recently launched a new feature to organize the people you’re following on Twitter by subject or to declare your favorite tweeps. Twitter Lists offer a way for you to bunch together Twitter users into “groups” so that you can follow their latest Tweet streams – from personal groupings of co-workers or family members to industries or interests, like San Diego restaurants or PR specialists.  It’s a great way to find the subject-specific information you’re looking for quickly, without having to weed through pages of irrelevant tweets.

By creating a public list of Twitter users, you’ll enable everyone to visit that list and follow the people on it.  It’s a great outlet to find groups of users who all tweet on the same topic.  This can also cause users to develop a case of “Twitter envy” of users who are more “popular” on Twitter, hence listed more often.  If you don’t want someone to know that you’re following them or simply want to keep the list to yourself, you can create a private list, which only you can view (sneaky!).

News organizations have already jumped on the Twitter Lists bandwagon, realizing it’s a great resource for gathering the news. They are creating staff directories of journalists and listing particular users by subject, such as politics and entertainment.

So, what does this mean for brands and businesses? Many brands have multiple accounts for various divisions, regional locations or products. Twitter Lists allow brands to create one master list, such as @brand/salesstaff and @brand/ourproducts.  Brands can also more closely monitor their competitors through the private list function.  On the reverse, they can create a public list of customers or critics who mention their brand or company often, or a list of industry news resources.  Companies can also promote their branded lists elsewhere, such as on their Web site, blog, marketing materials and e-mail signature. The most useful and followed lists are the ones that are the most specific, so brands should keep this in mind.

Each list is currently limited to 500 people, users may create a maximum of 20 lists and list names can be up to 25 characters.  Social media is always evolving, so these restrictions probably won’t stay in play too long.

For more information on creating Twitter Lists, public vs. private lists and ideas on naming your lists, refer to Mashable’s How-To Guide.

The changing media landscape.  We’re all grappling with it these days, from consumers looking for trusted sources of information to content producers (old school outlets to the bright shiny object outlets) to brands, marketers and the PR gang alike looking to engage consumers.

There isn’t a magic pill or bullet, other than the realization the game has changed and staying on the sidelines won’t just make benchwarmers of us, hoping for a call from the coach to rush the field and show our mettle – it will just make us obsolete.

“If you want to stay relevant, you need to be there,” said Rob Hopwood, Internet content producer and social media specialist at SignOnSanDiego, at our inaugural San Diego Social Media Symposium when talking about how The San Diego Union-Tribune is delving deeper into social media. (Full disclosure, The U-T and SignOn are a client.)

Being there, Hopwood points out, involves exploring the full gamut of social media tools at our disposal, not just throwing up a Facebook or Twitter page.  He, and just about every panelist, drove home the clear message that social media is more than the creation and execution of a couple hip, in-the-now shiny objects and more about investing the time in identifying where your consumers are in the social media spectrum and listening to what they’re saying and want from your brand.

And that’s precisely where most fail – not just in social media, but also in communicating and marketing to consumers, period.  Consumers have too powerful of a voice to be ignored, and the days of only spewing pre-fab messages to them are not waning, they’re dead.

Even old-school journalists are starting to do the same.  In frequent sidebars and small talk with consumer and industry reporters, we’re finding journalists are getting more deeply involved in social media.  They’re spending the time learning what their readers, viewers and listeners want from them, and taking that knowledge back to their editors and producers with compelling arguments on what stories to tell.  They’re using Web analytics to measure their traction, and they’re building their own individual brands while serving the over-arching brand of their employer.  They’re not waiting for their execs to figure out how to monetize the use of Web and social media content, but instead proving the value of these tools (and creating personal job security).  They’re being relevant by being there – listening, experimenting, learning.

The more often old-school journalists strap up in this new playing field, the more balance we’ll see in news reported in social media outlets, and that will only protect their relevancy.  SDSU Professor Tim Wulfemeyer, another panelist, quips that while bloggers and citizen journalists spout off with little verified information, the “legacy media” – as he calls it – will continue to have the wherewithal to vet and verify, even in the age of using social media to reach people.  He also notes that the new FTC guidelines on disclosure will even the playing field – “Like legacy media, social media is all about credibility,” he said.

And that credibility comes with listening to your audience and building a relevant experience that is meaningful to them.

For more insight from the symposium, read “It’s About Genuine Consumer Experiences,” check out the panelist videos and peruse the tweets.

In trying to describe word-of-mouth marketing and social media as a tool to achieve that means to clients, friends and family alike, I often use the 1970s Faberge shampoo commercial as an example – “they tell two friends, and so on . . .”

Besides giving away my age, people seem to understand the word-of-mouth concept of consumers delivering advice on products, brands or issues on to other consumers.  Back in the day, those peer-to-peer endorsements were shared over dinner, at the office water cooler or coffee pot, the front porch or Little League. When the Smiths down the corner thought the Italian bakery on Center Street was a slice of Italy, they told their two friends, and so on, and word spread gradually – days, weeks, maybe even months.  The same thing would happen when the Fitzgeralds felt they got the sham on their oil change at the local gas station.

What the Smiths and Fitzgeralds (I grew up in an old Irish neighborhood) shared was an experience, something they felt compelled to share with others – no other motivation than to give someone close to them some great advice and to forewarn.

Today, with the Internet and all its social media outlets, we’re talking a matter of hours and even minutes, and not just with the families in the row houses on your block.  An elated Mrs. Smith and PO’d Mr. Fitzgerald can reach entire communities locally and globally.  The bakery can sell out of cannolis overnight; the gas station can become vacant.

It’s precisely what John Moore, WOMMA’s chief evangelist, implored upon the audience at our inaugural San Diego Social Media Symposium: Give consumers a great experience, and they’ll share it with others.  Seems like a no-brainer, doesn’t it?  But how many brands or organizations realize that? And how many others make the effort to look deep inside at the experience they’re giving consumers?  Moreover, how many are willing to change when they discover the experience they thought they were providing wasn’t what consumers were receiving?

By experience, Moore points out, look at how Howard Schultz at Starbucks views it: It’s an emotional connection built on human connections, connecting with consumers who will drive future growth.  Moore also talks about Southwest Airlines and all its quirky behaviors from flight attendants to the pilots – and the no-fee baggage message is off the charts.  Consumers identify with it and share the experience with others.

Don’t buy the experience platform?  Here’s some valuable data from Moore:

•    76 percent of US consumers don’t believe companies are truthful in advertising.
•    78 percent (globally) trust recommendations from other consumers.

That notion alone should freak out every CEO and board chairman and force them into what Moore calls “Becoming a Talkable Brand” – the inside-out approach from which consumers talk about your brands, products, services in a genuine manner.  But don’t expect consumers to quickly and easily become your champion.  Spend time listening to them.  You may find you have to reinvent yourself on their terms.  When you do, you might discover you have evangelists creating the buzz you crave so much.

More to come this week on the symposium.  Meanwhile, download the tweets transcript (pdf) at http://bit.ly/SDSMStweets.

Update, Oct. 29, 2009: Check out the panelist videos and read “Social Media is About Staying Relevant” for more insight from the symposium.

TechCrunch, in its soap opera about the PR profession, finally made a valuable and worthwhile point: Our writing, collective as an industry, stinks.  I hate to admit it, but author Robin Wauters got it right in a rant about 10 Words I Would Love To See Banned From Press Releases.

Robin is dead-on accurate. Seeing those words in news releases is better at inducing vomiting than ipecac.  Are we lazy and leech onto the lowest hanging fruit when banging away at our keyboards?  Are we choosing sizzle over substance?  I know I’ve heard time and again until my ears bleed about what “sounds good.”  It might be fancy and sound or look good, but realistically we look like foolish grade-school writers and, worse yet, we embarrass our clients.  Every organization wants to talk about “quality” products or services, or “leadership” in a category or on an issue.  But are we clearly differentiating them from the competition?  If we can’t clearly define and back up what we’re writing, thus demonstrating a competitive advantage, then it’s just puffery falling on deaf ears.

Most of all, I suspect, is speed.  The 24/7 information cycle forces many of us to crank out material with little forethought on what we’re trying to accomplish.  Time is of the essence, but at the risk of clear, compelling and informative writing.

Here are the other culprits:

Colleges and universities: Classic liberal arts training, where writing well matters, is disappearing, and we’re getting a young workforce that literally struggles writing something as simple as a new product announcement or new hire release.  Not only are they challenged with how to write the release, but, moreover, with basic sentence structure, grammar and punctuation.  Yes, all you new grads out there will be peeved at me, but it’s true.  Many of us old folks in the profession lament about the quality of writing new grads have, but if you’re dedicated to writing well and are lucky enough to land a job at a place that has the same view, you’ll do just fine – just be prepared for some mentoring.

Social media:  Yes, I said it, social media is destroying the very essence of communication – human interaction, clear and skillful communication and, for *#&(@ sakes, good writing!  It seems to be more about getting information out fast and sacrificing proper grammar and excellence in writing.

PR Industry: Every firm or in-house communications department should ensure they at least have one resident word nerd on the team.  In our shop, all new hires – regardless of their level of experience – go through a lengthy writing program, and every product we produce goes through an arduous QC protocol.  What’s more, we all should follow the basic tenets of communication writing:
•    Identify a need, concern or interest
•    Present a desired behavior as a solution
•    Show the benefits of action and the consequences of inaction
•    Give your reader some rehearsal steps

Spell check: Just ban it, write and edit slowly, and pick up a dictionary.

Millenials: How can we xpct dem 2 care abt ritin good in 140 chrctrs or <?

Consider this:

Words are, of course, the most powerful drug used by mankind. – Rudyard Kipling

Most writers enjoy two periods of happiness – when a glorious idea comes to mind and, secondly, when a last page has been written and you haven’t had time to know how much better it ought to be. – J.B. Priestley

In many ways writing is the act of saying I, of imposing oneself upon other people, of saying listen to me, see it my way, change your mind. – Joan Didion